Managing Groups
Go Up to Folder, User, and Group Management
Creating a group and then associating users to that group enables you to manage users as a group, allowing you to grant or deny access to applications to the whole group at once, making the process more efficient in an environment where there are many users.
Preconfigured Groups
The following are the preconfigured groups:
- Administrators have complete and unrestricted access to AppWave .
- All Users contains all AppWave users. By default, this group provides access to all applications available on AppWave .
- Authors have access to AppWave Studio and can master applications and broadcast them with AppWave Studio .
These groups cannot be deleted, but you can add to or remove users from these groups.
Create Groups
Grouping users allows you to efficiently manage users who share the same application requirements. Once a group is created, you can include that group in the list of users and groups who have access to a specific folder. For information on folders, see Managing Folders.
Groups can be manually created, or automatically created via LDAP integration. LDAP groups on AppWave cannot be changed or deleted. Changes required to these groups must be applied at the LDAP server and affect AppWave groups when the next synchronization is performed.
To manually create a group follow these steps:
- From the MANAGE USERS & GROUPS menu, click Groups. The Manage Groups pane appears.
- On the Manage Groups pane, click Create Group. The Create Group pane appears.
- Enter a Group name and then enter a Group description if desired.
- To the right of the Members area, click Add Members, and in the Users and Groups window that appears, choose the users and groups you want to belong to this group, and then click Select.
- To the right of the Member of area, click Add Groups and in the Groups window that appears, choose the groups you want this group to belong to, and then click Select.
- To the right of Owned Folders, click Add Folders and in the Folders window that appears, choose the folders you want this group to have access to.
- Click Create Group.
Notes: once you create a group, you can apply a folder to all users in that group, granting or denying them access to certain applications as a group. For more information, see Managing Folders. Notes: If you have an LDAP server, you can import the users and groups from that server. For more information, see Import LDAP Users and Groups.
View, Edit, and Delete Groups
- From the MANAGE USERS & GROUPS menu, click Groups. The Manage Groups page appears.
- Group details: to view details of the group, such as the members of the group, including users and groups, and the licenses this group has access to, click the group name. From the Group Details pane that appears, you can click Edit Group to change any of the group details.
- Edit Group: to edit the group, click the edit icon
to the right of the group name. From the group details pane that appears, you can change any of the group details. - Delete Group: to delete a group that was created locally, select the check box to the left of the name of the group and then click Delete.
Note: the following groups are system generated and cannot be deleted: All Users, Administrators, and Authors. They do not have a check box to their left.
You can create groups to manage your organization. A group can contain zero or more users and can also encompass other groups or subgroups. Once a group has been created, you can later edit the group by adding or removing users and groups or deleting the group from AppWave .